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Kerio Privacy Policy

At Kerio Technologies Inc. (“Kerio”), we know that you care about how information about you is used and shared, and we appreciate your trust that we will do so carefully and sensibly. Please read the following to understand what Information we collect, how we use that Information, to whom we may disclose that Information, and how we safeguard that Information. Because the Internet is global, the Information about you that we collect or that you submit may be transferred to, processed in, and stored in countries (including the United States) other than the one in which you reside. By using our various Websites and our Products and Services, you explicitly consent to such use of your Information and agree to the terms of this Privacy Policy.

Kerio reserves the right to change or update this Privacy Policy as our business evolves. Please review this Privacy Policy periodically. Any updated version of this Privacy Policy will be effective as of the date specified in such update. Please note that the individual terms and conditions of usage of particular Products and Services may be more restrictive than those contained herein. Finally, be advised that this Privacy Policy includes Kerio’s European Union and Swiss Safe Harbor Privacy statements.

What Information We Collect

As a visitor of our Website, you can engage in many activities without providing any Personal Information. However, we do automatically receive certain types of information when you interact with our webpages (e.g., IP address, browser type, software and operating system used, device type, carrier). Kerio also uses cookies, which are small text files that a web site can send to your browser to be stored automatically on your computer. You may set your browser to reject or disable cookies, however be advised that you may be prevented access to certain parts of our Website if you do so. Kerio may also use clear GIFs, which are one pixel graphic image files on our Website that may collect the time the GIF was viewed or the type of browser that requested the image file.

If you register as a customer, download free evaluation software, upgrades, order e-mail newsletters or engage in other activities, Kerio may ask you to register by filling out an online form, where you will be asked to provide information that personally identifies you and/or your company name (e.g., address, email address, phone number, title/position, demographics, etc.). When you purchase one of our Products or Services direct from Kerio, you may also be asked for your credit card or other financial/payment information. We also “collect” on your behalf what you upload or input while using the Services, such as information, data or files, although we do not use anything uploaded. We also collect information from surveys, contests and sweepstakes.

In addition to personal information, we collect aggregated data, which we define as anonymized (non-personalized) information about a group or category of services or users from which individual user identities have been removed. For example, we may collect information regarding type of company, size and number of users, usage characteristics, and other information regarding usage profiles. Such information may be used for internal business purposes or provided to partners or other associated third parties without restriction. However, no personal information is included in aggregated data. We simply collect aggregated data to help us understand our users’ needs and to improve our Products and Services by considering new features and functionality or otherwise tailoring our Products and Services. We may share aggregated data about our users with third parties for similar purposes. We may also use such information even if and after you stop using our Products or Services.

How We Use the Information We Collect

In general, we use your personal information to process your requests and transactions, to provide you with the Products and Services you request, to alert you to upgrades and updates, and to share with you special offers and updated information we think will be of interest to you. We also use aggregated data to make the Website easier to use, to improve site performance and content, and to monitor web traffic and usage. Credit card numbers are only used for payment processing and are not retained for marketing purposes.

Safe Harbor Compliance

Kerio may store and process personal information in the United States and other countries. We adhere to the U.S. Department of Commerce’s Safe Harbor privacy principles regarding the collection, use, and retention of personal information from the European Union, and the U.S. Department of Commerce’s U.S. Swiss Safe Harbor privacy principles regarding the collection, use, and retention of personal information from Switzerland. Our Safe Harbor certifications can be found at http://web.ita.doc.gov/safeharbor/shlist.nsf/webPages/safe+harbor+list. For more information about the Safe Harbor Principles, please visit the U.S. Department of Commerce’s Website at http://export.gov/safeharbor/. If you have any questions regarding this statement or our compliance program, please contact us using the contact information provided at the end of this document.

Links

This Website contains links to other web sites at which personal information may be collected. In such instances, unless otherwise expressly specified, the privacy policy applicable to that other web site will govern the collection and use of your information. Kerio is not responsible for the privacy practices of such other web sites and urges you to review such web sites’ privacy practices prior to submitting any personal information.

Disclosure of Your Personal Information

Kerio will not sell your personal information to anyone. We may share your information to a local partner (distributor or reseller) in order to facilitate your purchase and use of our Products or Services, or to agents who perform limited functions on our behalf, such as delivering packages and processing payments. We use a variety of third party providers to assist us in hosting, infrastructure, billing, sales marketing and other functions. While these providers may have access to your personal information, they are contractually restricted from any usage thereof. These third parties are contractually restricted in their use of such information. We may also share aggregated information with our partners and advertisers; our infrastructure provider may also have access to this data.

Kerio’s Products and Services include collaboration features that by their nature support sharing with users you choose. Those users can see your name, email address, photo and information from your Profile page, and any files you choose to share; and they can post comments and email you. Collaborators you invite as editors can also edit your shared files, upload documents and photos to your shared files, share those documents outside of Kerio, and give other users rights to view your shared files.

Kerio provides you with opportunities to connect with third party applications or services. If you choose to use any such third party applications or services, we may facilitate sharing of your information including your username and documents you choose to use with those applications and services and such third parties may contact you directly as necessary. Your use of such applications and services is not governed by Kerio’s Terms of Use or Privacy Policy. Kerio does not control the applications or services of those third parties or how they use your information and documents. Be sure to review the terms and the privacy policies of those third parties before using their applications or services.

Notwithstanding anything in this Privacy Policy to the contrary, Kerio reserves the right, unless limited by applicable law, to share any information we have collected about you or that you have submitted: (1) in order to comply with a law or legal request or to establish, protect, or exercise our legal rights or defend against legal claims; (2) if we believe it is necessary in order to investigate, prevent, or take action regarding illegal activities, fraud, or situations involving potential threats to the safety of any person or property; (3) if we believe it is necessary to investigate, prevent, or take action regarding situations that involve significant abuse of our Websites or our Products and Services (such as voluminous spamming, denial of service attacks, or attempts to compromise the security of information); (4) to our affiliated companies (in which case we will require such entities to honor this Privacy Policy); (5) if we are acquired by or merged with another entity; and (6) to enforce our agreements, terms of use and policies.

Public Areas

Your use of areas of our Websites or within our Products and Services that are intended for interaction with other users (e.g., product forums, message boards, and other online forums) may allow you to post personal information. By choosing to use these areas, you understand and agree that anyone may access, use, and disclose any personal information that you post to those areas.

Security

Kerio takes reasonable steps to protect information we collect from you to prevent loss, misuse and unauthorized access, disclosure, alteration, and destruction. In addition, highly confidential Personal Information such as credit card number and password that we request from you on our Websites are protected with encryption, such as Secured Socket Layer (SSL) protocol, during transmission over the Internet.

The servers on which information is stored are kept in a controlled environment with limited access. While we take reasonable efforts to guard Personal Information we knowingly collect directly from you, no security system is impenetrable. In addition, we cannot guarantee that any passively-collected personal information you choose to include in documents you store on our systems are maintained at adequate levels of protection to meet specific needs or obligations you may have relating to that information.

Your account information and access to our Services is accessible only through the use of an individual user ID and password. To protect the confidentiality of Personal Information, you must keep your password confidential and not disclose it to any other person. Please advise us immediately if you believe your password has been misused. In addition, always logout and close your browser when you finish your session. Please note that we will never ask you to disclose your password in an unsolicited phone call or email.

When you provide us with a credit card number or other financial information, Kerio will take commercially reasonable steps to protect this information through a secure connection, however, no data transmission over the Internet can be guaranteed to be 100% secure.

Our Policy Toward Children

Our Products and Services are not directed to persons under 13. We do not knowingly collect personally identifiable information from children under 13. If a parent or guardian becomes aware that his or her child has provided us with Personal Information without their consent, he or she should contact us at privacy@kerio.com. If we become aware that a child under 13 has provided us with Personal Information, we will take steps to delete such information from our files.

Opt-Out

Kerio may send you communications or data regarding our Websites and Products and Services, including but not limited to (i) notices about your usage thereof, including any violations of use, (ii) updates, and (iii) promotional information and materials regarding our Products and Services. You may opt-out of receiving promotional emails from Kerio by following the opt-out instructions provided in those emails or by emailing privacy@kerio.com. Even if you Opt-Out, we reserve the right to send you administrative messages relating to our Website (e.g., about changes to this Privacy Policy or our Terms of Use), to contact you regarding orders you have placed (e.g., order confirmations and shipment tracking information), and with respect to such orders, to share your information with our agents as discussed above.

Enforcement

If you have any questions about this Privacy Policy, please contact our General Counsel (Legal Department) at privacy@kerio.com. If your inquiry has not been satisfactorily addressed, you should then contact our dispute resolution provider JAMS (http://www.JAMSadr.com). JAMS provides arbitration and mediation services.

Contact Us

If you need to contact a Kerio Technologies Inc. representative in the U.S. for any reason, you can reach us by phone at: 1-408-496-4500, or by fax at: 1-408-496-6902. Our postal address is: Kerio Technologies, Inc., 111 North Market Street, 6th Floor, San Jose, CA 95113, USA. Our local representatives can be found on our Website at http://www.kerio.com/company/locations.

This Privacy Policy was last updated December 15, 2012.